Job Description

Accounts Payable Specialist

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as an Accounts Payable (A/P) Specialist. Your main responsibilities will be assuring that expenses, revenues and receivables are coded to the correct grant and line-item budget(s), performing coding and data entry tasks for A/P, issuing and tracking purchase orders, utilizing approved vendor lists, and processing bills for payment. Help power our mission through sound financial practices, analysis, and accountability.

MINIMUM QUALIFICATIONS

• Associate's Degree in Accounting, Business or related field.
• Two years related experience and/or training or education in accounting related field.
• An equivalent combination of education and experience may be considered

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Office of Child Care Central Background Registry.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrates ability to perform basic accounting functions.
• Organizes, prioritizes, and applies logic in approach to work, effective time management, managing multiple priorities and planning and meeting deadlines.

WHAT YOU WILL DO TO SUPPORT THE COMMUNITY This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Verifies validity of invoices against purchase orders. Researches and follows up discrepancies.
• Verifies invoices, statements, grant and budget codes while assuring all funding guidelines and fiscal procedures were followed.
• Develops and utilizes a system to track invoices returned to programs and resolve any problems.
• Prepares invoices for payment including verification that the invoice has not already been paid, applying account coding, attaching all appropriate backup documentation. Inputs invoice information into the accounts payable database program.
• Runs various accounts payable reports.
• Monitors vendor list, invoices, check numbers, posted bills and more to ensures there are no duplicates or missing information.

PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.
• Able to remain calm during situations where staff or clients may be escalated.
• Able to mitigate stress associated with a busy office and regular deadlines.

WORK ENVIRONMENT

• Indoor, office work environment with frequent interruptions and demands.
• Working with coworkers/clients over the phone and in-person.
• Occasional noise and distractions in work spaces.
• Occasional remote work.

WHAT WE WILL DO TO SUPPORT YOU

• 401k with matching after 1 year
• Employee Assistance Program
• Life insurance
• Health, Vision and Dental Insurance
• AFLAC coverage
• Pet insurance through Metlife
• For some positions, employees may be eligible for company-sponsored continuing education

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

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