Job Description
The Document Control Specialist is responsible for managing, organizing, and maintaining technical and project documentation for an engineering firm. This role ensures that all engineering, design, and project documents are properly controlled, versioned, distributed, and archived in accordance with company procedures, client requirements, and applicable industry standards. The Document Control Specialist works closely with engineers, project managers, and quality teams to support efficient project execution and compliance.
Establish, implement, and maintain document control processes and procedures for engineering and project documentation
Receive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondence
Maintain document registers, transmittals, and revision histories to ensure accuracy and traceability
Ensure documents are reviewed, approved, and released in accordance with project schedules and quality requirements
Manage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissions
Coordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendors
Perform regular audits to verify document completeness, accuracy, and compliance with internal and external standards
Support project closeout by organizing final documentation packages and records retention
Assist in developing and improving document control standards, templates, and workflows
Respond to document retrieval requests and provide status reports to project teams as needed
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
Required Skills & Experience Associate's or Bachelor's degree in Business Administration, Engineering, Information Management, or a related field (or equivalent experience)
2+ years of experience in document control, records management, or administrative support within an engineering, construction, or technical environment
Strong understanding of document control principles, version control, and records management best practices
Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities and meet deadlines in a fastpaced, projectdriven environment
Strong written and verbal communication skills
Nice to Have Skills & Experience Experience supporting engineering, EPC, A&E, or infrastructure projects
Familiarity with ISO 9001 or other quality management systems
Experience with EDMS platforms such as SharePoint, Aconex, Procore, OpenText, or similar systems
Knowledge of engineering drawings, CAD file types, and technical documentation workflows
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
Job Tags
For subcontractor, Work at office