Job Description

Administrative Support

Provide professional administrative and clerical support including mailing, scanning, faxing and copying to field staff and management. Perform all other duties as required. Job is located on site in Staten Island, New York and will be in an office setting. Monday through Friday 7:00 am - 3:30 PM schedule.

Key Responsibilities/Accountabilities:

• Provide professional administrative and clerical support including mailing, scanning, faxing and copying to field staff and management.
• Manage data including organizing, uploading, and maintaining project data received from support staff.
• Assist Project Managers in entering project information into the system
• Generate, maintain and manage project documents as needed, including sending invoices, scheduling kick off or summary meetings, etc.
• Assist in travel arrangements for staff.
• Perform general office duties such as maintaining records management systems.
• Answer and direct calls.
• Administer onboarding process for new hires in conjunction with HR.
• Work with supervision to coordinate employee training.
• Accounts Receivable and Accounts Payable entry and processing.
• Other duties as assigned.

Basic Qualifications :

• Possess 5 years of administrative experience.
• Written, verbal, and interpersonal skills including proofreading and editing with particular attention to detail.
• Ability to manage the workday to meet project deadlines.
• Ability to respond to in person or written communication from internal and external customers.
• Previous experience in an engineering and consulting environment is preferred.
• Proficient with the Microsoft Office Suite (i.e. Excel, Word). Salesforce, Teams, and Concur experience a plus.
• Ability to perform work under moderate supervision in accordance with project policy and procedure, while maintaining a focus on productivity and efficiency.
• Flexibility to problem solve within the scope of assigned tasks while maintaining compliance with all defined policies and procedures.
• Able to work at a desk productively.
• Able to climb stairs to access project facilities.
• Able to lift up to 50 lbs.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $ 32.00 to $ 34.00 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
• APTIM 401(k) Guide
• APTIM - Helpful Documents

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