Job Description

Job Description

Job Description

We are seeking a full-time Receptionist/administrative Assistant to support the needs of our internal staff. The ideal candidate has proven communication and organization skills and has a positive attitude and attention to detail. The ideal candidate will be able to work independently and as part of a team and will be capable of handling various projects and administrative duties.  Potential for promotion and room to grow!

You must be reliable, passionate, self-motivated and a team player, you must also have solid references.

Job Type: Full-time

Responsibilities:

• Greet visitors and vendors, entering and leaving the office, notifying the appropriate party of their arrival;
• Answer multi-line phone system, forward calls to appropriate individuals, or take detailed messages as needed;
• Provide case updates to client callers;
• Enter data into the computer, in both English and Spanish;
• Physically file case documents;
• Perform clerical duties such as filing, copying, faxing, emailing, scan in mail and case documents, etc.;
• Draft client and case correspondence;
• Provide interpreting and translating services (both verbal conversation and reading and translating written documents) for Spanish-speaking clients;
• Ensure neatness of lobby and conference room areas;
• Attend to other receptionist duties as assigned;
• Maintain appointment diary either manually or electronically; and
• Assist attorneys with other tasks as needed.

Qualifications:

• High School Diploma
• Bilingual - Spanish (read, write, and speak);
• Excellent interpersonal, verbal and written communication skills;
• Due to constant client contact, must be customer-service oriented and present a professional image;
• At least 1 year of experience as a receptionist in a professional business environment; or a customer service based environment
• Must be a motivated, self-starter and able to work effectively with all departments with limited supervision;
• Ability to pay attention to detail, follow procedures and work effectively with others;
• Must have computer skills in Microsoft Word and Outlook;
• Must be punctual, with solid time-management skills;
• High School Diploma or above
• Ability to maintain confidential client information.

Job Type: Full-time

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